Financial Information


The following fees are established by the Board of Trustees of the University of Mary Hardin-Baylor. Fees are reviewed annually or as the need arises. A new fee schedule is normally established June 1st of each year.

Exit Counseling

UMHB takes seriously its responsibility to counsel students with regard to debt and its financial impact. To that end, the University offers financial counseling (which is also a federal requirement of the Department of Education). This counseling (also referred to as Exit Counseling) is coordinated through the Office of Financial Aid and is completed online. Exit Counseling helps students understand their rights and responsibilities as a student loan borrower and provides useful tips and information to help students manage their loans.

Students in certain circumstances are required to take advantage of financial counseling. Specifically, students who are graduating are sent instructions via email notification 1 month before graduating. Those who do not complete the counseling before graduating receive a follow-up notice after graduation. Holds are placed on student accounts 2-3 weeks after last day of class. Students with a hold on their account will be able to obtain an official academic transcript until the hold is removed by the Office of Financial Aid.

In addition, Exit Counseling is required of students who have not graduated and are not enrolled for the next academic semester, students who are registered less than half-time, or students who are expelled. This same counseling is required even if the student plans to transfer to another institution.

Financial counseling is available to all students, not just students in the circumstances outlined above, and it can be completed at

Admission Fee

Applicants are required to pay a non-refundable application fee ($35 U.S. Students/$135 International Students). This fee does not apply toward tuition and is paid only once. Transcript evaluations will be performed after admission application to the University has been completed and the admission fee has been paid.


Graduate — $935 per semester hour

Doctoral — $990 per semester hour

Other Required Fees

General Service — $60 per semester hour

Technology Fee — $15 per hour
Transportation Fee — $50 per semester (Fall and Spring)

Replacement Vehicle Tag — $15 per hour
Replacement Student ID — $10

Special Fees

Audit (lecture course only) — $935 per graduate course; $990 per doctoral course

Graduation — $75 Graduate

$90 Doctoral

(filing for degree late — additional $25; refiling for degree — additional $30)

Independent Study Course — $865 per graduate semester hour; $920 per doctoral semester hour

Non-scheduled Exam — $40

Removal of “I” (Incomplete) grade — $25

Returned Check Fee — $25

Late Payment Fee — $50 per month — (See late payment section below for more details.)

Schedule Reinstatement Fee-$100

Yearbook — $40

Course Fees

Courses may have additional course fees assessed to cover lab and other classroom material costs associated with that particular course. Fees are reviewed and assessed each semester as needed. Please refer to the course fee section at: Website to come

Payment of Accounts

Account balances are available on MyCampus ( 24/7. Paper statements are not mailed.

Tuition, fees, and room and board charges for each academic period are due by the due date set forth for each semester. Students receiving any type of financial aid (scholarships, grants, loans, campus employment, etc.) must have completion of all such financial assistance from the Financial Aid Office by the due date each semester or at the time of registration if the due date has passed. Registration is not complete until the Registration and Financial Confirmation online form is completed and all financial arrangements are made with the Bursar’s Office.

Payment may be made on the MyCampus site with a credit card -  Visa, MasterCard, American Express or Discover (credit card convenience fees of 2.5% will apply) or E-Check.  Payments are also accepted in the Bursar’s Office. No payments are accepted over the telephone.

Students should have available funds for the purchase of books and other supplies as these expenses are not charged on the registration bill. Credit cards may be presented for payment in the UMHB Campus Store and students with excess financial aid can use a book voucher for textbook purchases.

Exclusive arrangements have been made with Tuition Management Systems for families who would like to make monthly payments. The monthly payment program is not a loan and carries no interest. A participation fee of $40 per semester enables the payer to make five (5) equal payments to cover projected annual school costs. The first payment or the Fall semester is due July 5, but the program may be entered into later by including all previously due payments with the application fee. Life insurance which covers the unpaid contract amount is included at no additional cost.

The amount to be financed is determined by subtracting all financial aid (including campus work, if applied to account balance, and PLUS loans) from the total of tuition, fees, and room and board. Books and personal expenses may not be budgeted and must be paid for at the time they are incurred. Students may call Tuition Management Systems toll free at 1-800-722-4867 or contact via the web at to assist them in calculating their monthly payment requirement. If a student is dropped from the monthly payment plan due to nonpayment, the balance owed on the student’s account will become due immediately.

UMHB will not release transcripts until all accounts have been settled. The University also reserves the right to withhold a student’s access to campus services, including MyCampus, MyCourses and UMHB email, and to restrict a student’s participation in university events, including commencement, for failure to make complete payment of a student account. UMHB may additionally withdraw a student for failure by the student to demonstrate proper responsibility in the handling of financial matters as related to the University.

Additional charges made to correct errors or omissions are payable upon receipt.

For any check not honored by a bank, a returned check fee of $30 will be charged and check writing privileges on campus may be revoked.

UMHB utilizes the UMHB Sadermail account as the official means of communicating account notices to students. It is the student's responsibility to periodically check their Sadermail accounts.

Account Holds

Accounts that are not financially settled after the first day of each semester will have a financial hold placed on the account. This hold prevents the release of student’s transcript as well as prevents registration for future classes.

Late Payment Fee


Payments are due by August 1 for the Fall semester, and December 15 for the Spring semester. Summer and Minimester due dates are posted each term on the Bursar's website and in the financial notices sent to students upon registration.Students who are not enrolled and current in the payment plan or who do not have an approved third party payment arrangement will be assessed a late payment fee of $50.

For students enrolled in the payment plan, if equal monthly payments are not sufficient to equally cover account balance by the last payment due date for the semester enrolled, the late payment fee may still be assessed to the student’s account each month. Please verify monthly payments to TMS will be sufficient to cover the outstanding balance.

This non-refundable fee will be assessed each month thereafter until the account is paid in full or student is administratively withdrawn.


Collection Costs

The student will remain responsible for all unpaid balances incurred. In the event an account becomes delinquent and is placed with an outside agency for collection, all collection costs and/or legal fees will be the responsibility of the student.

Schedule Cancellations

A cancellation occurs when a student decides not to attend all classes for a semester prior to the first day of classes for that semester. A student's schedule cannot be cancelled on or after the first class day. Cancellations must be in writing or by email to the Registrar’s Office prior to the first day of classes for the semester. For cancellations, all tuition and fees will be refunded at 100%. Financial aid for the term is cancelled and returned to the programs.

Administrative Withdrawal

The university reserves the right to withdraw a student from classes and/or the university if the student’s account is delinquent or if such action is deemed in the best interest of the student and/or the university. Students who are administratively withdrawn are subject to the refund and withdrawal policies of the University.

Recorded grades for students who are administratively withdrawn will be W, WP, WQ, NC or F. The grade will depend on the time of withdrawal and the student’s grade at that time or the circumstances causing the withdrawal. Depending on the circumstances of the withdrawal, an application may be required for readmission.

Refund Policy

Once the semester begins, registration in the University is considered a contract binding the student for charges for the entire academic period. However, a student may find it necessary to make schedule changes once the semester begins.

Added courses are billed full tuition and fee rate currently in effect regardless of when the student registers for the course.

Dropped courses are refundable according to the refund terms and schedule in effect for the current semester.

Tuition — Tuition refunds, when approved, will be granted according to the following schedule:
Fall or Spring (16 week) semester:
• 100% refund of tuition prior to expiration of 4th semester day, (4 calendar days) scheduled from the first day of the start of the semester.
• 80% refund of tuition prior to expiration of first 2 weeks, (14 calendar days) scheduled from first day of start of semester
• 60% refund of tuition prior to expiration of first 3 weeks, (21 calendar days) scheduled from first day of start of semester
• 40% refund of tuition prior to expiration of first 4 weeks, (28 calendar days) scheduled from first day of start of semester
• No tuition refunds will be made after the end of the 28th calendar day, counted from the first day of the semester. Refunds for courses other than regular day classes will be prorated.

Beyond these dates, a student who must drop a course because of excessive absences, poor work, or similar causes, who withdraws without notice, or who is expelled and / or administratively withdrawn is not entitled to a refund. Failure to attend class or simply notifying an individual instructor will not be regarded as an official withdrawal.

Financial aid recipients who drop classes resulting in a change in enrollment status (full-time, part-time) from status at time of financial aid award may be subject to a reduction in institutional aid. This reduction in aid may result in student owing UMHB for the returned institutional aid. Please consult with UMHB’s Bursar’s Office or Financial Aid Office to understand this impact prior to adding or dropping a course.

Summer terms:
• 100% refund of tuition prior to expiration of first 2 semester days (scheduled from first day of semester)
• 80% refund of tuition prior to expiration of first 4 semester days (scheduled from first day of semester)
• 60% refund of tuition prior to expiration of first 8 semester days (scheduled from first day of semester)
• 40% refund of tuition prior to expiration of first 10 semester days (scheduled from first day of semester)
• No tuition refunds will be made after the end of the 10th semester day counted from the first day of the semester. Refunds for courses other than regular day classes will be prorated.
Fees — No refund will be made on required or special fees.

Withdrawing From the University

Students who must withdraw from the University before the expiration of the semester or session for which they are enrolled must complete the official Withdrawal Form in the Registrar’s Office and secure the approval of the Business Office.

The federal government mandates that students who withdraw from all classes may only keep the financial aid they have “earned” up to the time of withdrawal.  In addition, if a student fails to earn a passing grade in at least one class during the semester, the student is deemed by the U.S. Department of Education to have unofficially withdrawn.  Title IV funds that were disbursed in excess of the earned amount must be returned by the University. This situation could result in the student owing aid funds to UMHB, government or both.

To determine the amount of aid the student has earned up to the time of withdrawal, the Bursar’s Office will do a Return of Title IV (R2T4) calculation which divides the number of calendar days the student attended classes by the total number of calendar days in the semester (less any scheduled breaks of 5 days or more). The resulting percentage is then multiplied by the total federal funds that were disbursed (either to the student’s university account or to the student directly by check or direct deposit) for the semester. This calculation determines the amount of aid earned by the student which he or she may keep (e.g., if the student attended 25% of the term, the student will have earned 25% of the aid disbursed). The unearned amount – total aid disbursed less the earned amount – must be returned to the federal or state government by UMHB or the student. The Bursar’s Office will notify and provide instructions to students who are required to return funds to the government.

If circumstances require that the student should withdraw from all classes, the student is strongly encouraged to understand the financial impact before doing so. The Bursar’s Office can provide refund examples and further explain this policy and its impact on the student.

In addition to federal aid returns, a student may be required to repay institutional aid funds to UMHB, based on tuition refund percentage, i.e. Students receiving 80% tuition refund will repay 80% of the institutional aid.)

Students should also be aware that as a recipient of financial assistance, they must comply with the Satisfactory Academic Progress (SAP) Policy. By withdrawing, a student may not be eligible for financial assistance from UMHB in the future, because the student did not complete a specified number of credit hours for which aid was disbursed.